Mileage Log
Frequently Asked Questions
When is mileage due?
Cutoff is the 5th workday of each month by 5:00 PM.
How do I get a User Id?
Under heading "Sign Up Now" is a link to begin registration, must have a State email address.
Do I report mileage if my vehicle was in the shop or not driven?
Yes; enter 1 meter to avoid the $50 non-reporting late fee.
Do I report mileage if my vehicle was permanently returned to OFAM Sacramento/Los Angeles State Garage, Davis or Colton Auction prior to end of month?
No; ending mileage is entered by OFAM staff when they term (end) the rental agreement.
How do I correct an incorrect entry I made for current reporting period?
Corrections to current month's entry can be EDITED or DELETED. Login, click on EDIT link on left menu to change the incorrect mileage entry. Click on DELETE to delete entry and re-enter.
How do I change incorrect mileage entry for prior month?
If the ending miles for a prior month are incorrect, please submit a request for assistance through the OFAM Service Portal
How do I enter mileage for a prior month?
If mileage was not reported for a prior month, you cannot enter online. Enter the current end of the month mileage (the total will be for two months)
How do I make corrections to billing code, assigned driver, etc.?
Submit a request for assistance through the OFAM Service Portal
How do I know my submission was accepted?
After submission, go to MAIN menu, click on Mileage Report, enter "Year and Month" to see your entries.
What does it mean when I attempt to enter mileage and I receive:
"Error Message(s): A mileage log has already been entered for 1/2013"?
Either the prior month's mileage was entered LATE or someone else entered mileage for the vehicle. LATE - If you enter mileage after the cutoff period, the system will display the next reporting MONTH. Mileage is accepted for the new month period. You can EDIT or DELETE the entry to enter the correct mileage. already been entered - Contact carmen.son@dgs.ca.gov to resolve the problem.
What happens if I DO NOT report mileage on time or not at all?
Your office is charged a $50 late fee per vehicle and your billing could double the following month (when you report two months total mileage, may be charged Additional miles rate.)
How can I get a report of what I enter?
Login - click on main menu select MILEAGE REPORT, and enter year and month. I recommend running this report monthly and print for your records.
How do I get a Mileage Log book sent to me?
Submit a request for assistance through the OFAM Service Portal